Assigning Permissions to a Public Folder

Assigning Permissions to a Public Folder

When you create a Public Folder, you are configured as an 'owner' of that folder, and so you have full access to configure permissions on the folder.

By default, everyone in your organization is assigned the 'Publishing Author' permission level to your new folder. You can leave this alone, or you can assign users or groups with the desired permission level by following the steps below:

1. Right-click on the Public Folder you created in the steps under “Creating Public Folders” (above).

2. Select “Properties” and then “Permissions”.

If you look through the permissions on your new Public Folder, you will see several Thoughtbus service accounts and groups. Please do not remove these, as they are required for maintenance and backup purposes. In addition, please do not change the ‘Default’ group from a role of ‘None’, as this group consists of all users of Thoughtbus hosted Exchange – not just your organization. The ‘…DelAdmin…’ group shown here consists of the administrator(s) of your organization. By default, this group has the 'Publishing Editor' permission level on the new folder. Together, the '...OU_Users...' and '...BaseVis...' groups shown here contain all the users in your organization. By default, these 2 groups have the 'Publishing Author' permission level on the new folder.

Change the permissions for everyone in your organization

To change the permissions for everyone in your organization, you can modify the '...OU_Users...' and '...BaseVis...' group permissions.

1. Click the group, then choose a “Permission Level” from the “Permission Level” dropdown list. You can also define a custom permission level by selecting the different options available under “Read”, “Write”, “Delete items” and “Other” sections.

2. Once you are done, click “OK”.

Grant specific users or groups more access than the default permission level for all users in your organization

1. Click “Add..”

2. Select the users or groups that you want to have access to the Public folder, and then choose a “Permission Level” from the “Permission Level” dropdown list. You can also define a custom permission level by selecting the different options available under “Read”, “Write”, “Delete items” and “Other” sections.

3. Once you are done, click “OK”.