1.Open Outlook. The Account Settings dialog box opens the first time you open Outlook. If the Account Settings dialog box doesn't open when you first open Outlook, do the following:
2.On the Choose E-mail Service page, make sure Microsoft Exchange, POP, IMAP, or HTTP is selected, and then click Next.
3.On the Auto Account Setup page, select the Manually configure server settings or additional server types check box at the bottom of the page.
4.Click Internet E-mail > Next.
5.On the Internet E-mail Settings page, under User Information, provide the following information:
In the Your Name box, type the name you want users to see when you send email from this account.
In the Email Address box, type your email address.
6.Under Server Information, provide the following information:
Under Account Type, select IMAP or POP3. Consider using IMAP because IMAP supports more features.
In the Incoming mail server box, type the IMAP or POP server name. If you’re connecting to your Office 365 email, the IMAP or POP server name is outlook.office365.com.
In the Outgoing mail server (SMTP) box, type the Simple Mail Transfer Protocol (SMTP) server name. If you’re connecting to your Office 365 email, the SMTP server name is smtp.office365.com.
7.Under Logon Information, provide the following information:
In the User Name box, type your email address.
In the Password box, type your password. If you want Outlook to remember your password, select the Remember password check box.
8.At the bottom of the page, click More Settings, and then fill in the Internet E-Mail Settings dialog box as follows:
On the Outgoing Server tab, select My outgoing server (SMTP) requires authentication.
On the Advanced tab:
Under Incoming server (IMAP) or Incoming server (POP3) next to Use the following type of encrypted connection, select SSL in the list.
Under Outgoing server (SMTP), next to Use the following type of encrypted connection, select TLS, and then click OK. If you're using POP3 and you want to keep a copy of your messages on the
server, under Delivery, click Leave a copy of messages on the server. If you don't select this option, all messages are removed from the server and stored locally on your computer.
9.On the Add New E-mail Settings page, click Next.
10.On the Congratulations page, click Finish. Close the Account Settings dialog box.
11.On the Account Settings page, click Close.
12.If you're using IMAP4, a message appears that asks if you want to download folders for the mail server that you added. Click Yes. Use the Outlook 2007 user interface to select which folders to synchronize
between the server and your local computer, and then click OK.