Create a rule in Outlook 2010

To create a rule in outlook to filter your email, simply follow the instructions below.


  1. Click the File tab.
  2. Click Manage Rules & Alerts.
  3. In the Rules and Alerts dialog box, on the E-mail Rules tab, click New Rule.
  4. Under Step 1: Select a template, select the template that you want from the Stay Organized or Stay Up to Date collection of templates.
  5. Under Step 2: Edit the rule description, click an underlined value. For example, if you click the people or public group link, the Address Book opens.
  6. Click Next.
  7. Under Step 1: Select condition(s), select the conditions that you want the messages to meet for the rule to apply.
  8. Under Step 2: Edit the rule description, click an underlined value for any condition that you added, and then specify the value.
  9. Click Next.
  10. Under Step 1: Select action(s), select the action that you want the rule to take when the specified conditions are met.
  11. Under Step 2: Edit the rule description, click an underlined value for any action that you added, and then specify the value.
  12. Click Next.
  13. Under Step 1: Select exception(s), select any exceptions to the rule, and then click Next.
  14. Under Step 2: Edit the rule description, click an underlined value for any exception that you added, and then specify the value.
  15. Click Next.
  16. Under Step 1: Specify a name for this rule, enter a name.
  17. Under Step 2: Setup rule options, select the check boxes for the options that you want.
  • If you want to run this rule on messages that already are in the Inbox, select the Run this rule now on messages already in “Inbox" check box.
  • By default, the new rule is turned on. To turn off the rule, clear the Turn on this rule check box.
  • To apply this rule to all email accounts set up in Outlook, select the Create this rule on all accounts check box.

  • Click Finish.


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